Surveys can be added to Leaver Survey Lists one at a time (see below) or in a batch upload (see next page). Demographics do not need to be reviewed/confirmed for surveys that are added by LV and DM users.

Instructions

Navigate to your school’s Leaver Survey List page.
Under the Review and Edit Leaver Survey List heading, click the Add a single survey button.
On the Add Leaver Survey page, complete all form fields.
Click Confirm to populate the leaver survey.
Click OK to save and return to your Leaver Survey List page.

Demo with Screenshots

Leaver Survey List page

To add surveys one at a time, start on the Leaver Survey List page. Under the Review and Edit Leaver Survey List heading, click the Add a single survey button to navigate to the Add Leaver Survey page.

TSF2 screenshot of leaver survey list page with add a single survey button highlighted

Add Leaver Survey page

The Add Leaver Survey page looks very similar to the Edit Demographics page, but all the fields are empty. This information must be completed, using school/district records as a guide.

TSF2 screenshot of add leaver survey page with questions 1-6 incomplete

Questions 1-5

Enter information for questions 1a, 1b, and 2: First Name, Last Name, and SSID. Question 3 automatically specifies the High School where you’re adding the leaver survey.

For question 4, select the former student’s Exit Status from the dropdown menu. The options listed are Diploma, Aged Out – Left without diploma, GED, Adult high school diploma, and Dropped out.

Number 5 is Date student exited high school. You can enter the date manually or use a calendar widget that appears.

TSF2 screenshot of add leaver survey list with questions 1-5 complete

Questions 6-10

Number 6, Race/Ethnicity Category, is also a dropdown. There are eight categories listed: (1) American Indian/Alaska Native, (2) Asian, (3) Black/African American, (4) Hispanic/Latino, (5) Caucasian/White, (6) Native Hawaiian/Pacific Islander, (7) Of more than one race/multiracial, (8) Not provided.

Question 7, Gender Category, is another dropdown menu. There are three options listed: (1) M, (2) F, and (3) X.

Question 8 is Birth Date. You can type in the eight-digit date or use the calendar widget.

Number 9, Disability Category, is another dropdown. There are 13 options listed, numbered 2-14. There are 14 total disability categories, but the category of Developmentally Delayed ends at age 9. Leavers are identified in one of 13 categories.

Number 10, English Proficiency, is also a dropdown. Options are (1) Limited English Proficiency, (2) Not Limited English Proficiency, and (3) Don’t Know.

TSF2 screenshot of add leaver survey page with questions 6-10 complete

Confirm Demographics

After I’ve entered and reviewed all the information, I can click Confirm.

TSF2 screenshot of add leaver survey page with confirm button highlighted

Save Changes

I’ll click OK in the popup if I want to save and return to the Leaver Survey List. If I don’t, I can click Cancel.

TSF2 screenshot with OK button in popup window highlighted

Return to Leaver Survey List

When I return to my Leaver Survey List page, Former Student 3 is now on my list and the demographics are listed as confirmed. Note that you are only required to review the demographics of the preloaded leaver surveys. When you add the information yourself, the information is assumed to be correct and does not need an additional review.

If I have other surveys to add, I can repeat the process of adding a single survey for each one. Or if I have multiple surveys, I can enter the data into a single spreadsheet and send it to CCTS to upload for me.

TSF2 screenshot of leaver survey list page with former student 3 highlighted

Next – Guide: Add Multiple Surveys by File Upload